Document Approval Workflow in TouteGestion
How document submission, review, approval, rejection and cancellation work under TouteGestion's Standard and Segregated access-control modes.
What document approval means
Approval creates an explicit review decision around a governed document or version. It is different from simply granting someone access: the workflow records that a document was submitted for review and that an authorised reviewer made a decision.
Standard and Segregated modes
TouteGestion Documents adapts the submission controls to the organisation's access-control mode. In Standard mode, the existing documents.approvals.manage permission governs submission and cancellation. In Segregated mode, the workflow uses the more granular documents.approvals.submit and documents.approvals.cancel permissions.
Submit for approval
An authorised user opens the document, selects the relevant version when appropriate and submits an approval request with an optional note. TouteGestion creates the approval request against the organisation, actor, document and selected version.
Make the review decision
Approval decisions require documents.approvals.act. The reviewer chooses approve or reject and can add a decision note. The decision is made through the governed approval service rather than by editing the document status directly.
Cancel a request
Where a pending request should no longer proceed, an authorised user can cancel it. The permission follows the organisation's Standard or Segregated mode, preserving the same access-control model used at submission.
Why separation matters
A larger organisation can separate the person preparing or submitting a controlled record from the person authorised to approve it. This provides a clearer maker-checker boundary than an informal email confirmation.
Practical example
A procurement officer uploads a supplier agreement and submits the relevant version. An authorised manager reviews the governed record and records approval or rejection. The resulting workflow remains attached to the document rather than disappearing inside email threads.
Review this workflow in the product.
See how governed records, access and lifecycle controls fit your organisation.