Fixed Assets in TouteGestion: Register, Depreciate and Dispose Assets
TouteGestion Fixed Assets keeps an operational asset register tied directly to Accounting. Each asset carries its accounting mappings, acquisition cost, salvage value and useful life; depreciation creates traceable journal entries, while disposal removes the asset through a governed accounting transaction rather than deleting its history.
What the Fixed Assets module does
The module tracks capital assets separately from ordinary expenses while connecting their accounting effect to the General Ledger. The register reports acquisition date, cost, accumulated depreciation, net book value and whether the asset remains in service or has been disposed.
1. Configure the three accounting destinations
When adding an asset, Finance selects an Asset account, an Accumulated Depreciation account and a Depreciation Expense account. These mappings tell TouteGestion where the asset's carrying value and periodic depreciation belong in the ledger. The current form exposes active Chart of Accounts entries and requires all three mappings.
2. Enter the acquisition and depreciation basis
The asset requires a name, acquisition date, cost, salvage value and useful life in months. Cost must be greater than zero, salvage value cannot be negative or equal to/exceed cost, and useful life must be greater than zero. The current runtime uses straight-line depreciation; it does not expose multiple depreciation-method choices in the asset-creation workflow.
3. Keep the asset in the register
Once created, the asset appears in the Fixed Asset Register with cost, accumulated depreciation, net book value and status. The register is not merely a document list: accumulated depreciation is derived from recorded depreciation entries and the resulting net book value is visible alongside the original cost.
4. Post depreciation for a period end
For an asset still in service, an authorised user enters a period-end date and posts depreciation. TouteGestion calls the fixed-asset depreciation posting routine and records a fixed_asset_depreciation_entry linked to the resulting journal entry. Each depreciation history row can therefore be opened in the Journal for accounting traceability.
5. Understand the ledger effect
Periodic depreciation reduces the asset's net book value through accumulated depreciation while recognising depreciation expense. The asset detail page keeps Cost, Salvage value, Accumulated depreciation and Net book value visible together, so Finance can reconcile the register to the related ledger activity instead of maintaining an independent spreadsheet schedule.
6. Dispose the asset instead of deleting it
Disposal requires a disposal date and a gain/loss account. If disposal proceeds are greater than zero, a proceeds account is also mandatory. TouteGestion calls the controlled disposal routine, records the disposal accounting effect and marks the asset as disposed. The asset remains visible with its history rather than disappearing from the register.
7. Preserve the depreciation and disposal trail
After disposal, the detail page stops offering further depreciation or disposal actions and displays the disposal date. Historical depreciation entries and their journal links remain available. This preserves the relationship between the original asset, depreciation recognised over time and its final disposal.
Worked example
An organisation purchases a server for 12,000 with a 1,200 salvage value and a 36-month useful life. Finance maps the server to Computer Equipment, Accumulated Depreciation—Computer Equipment and Depreciation Expense. Monthly depreciation is posted through the asset record and each posting links to its journal. Later the server is sold for 2,000: Finance enters the disposal date, proceeds account and gain/loss account, and TouteGestion records the disposal instead of deleting the server from history.
What TouteGestion does not currently claim
The current fixed-asset UI is deliberately focused: asset registration, straight-line depreciation, register reporting and disposal are implemented. The public guide should not claim advanced tax books, component depreciation, revaluation models or multiple depreciation methods unless those capabilities are added to the live workflow.
Practical configuration checklist
- asset, accumulated-depreciation and depreciation-expense accounts configured
- acquisition date and cost supported by source documentation
- salvage value lower than cost
- useful life entered in months
- depreciation period end selected deliberately
- depreciation journal links reviewed where required
- register net book value reconciled to accumulated depreciation
- disposal date recorded instead of deleting the asset
- proceeds account selected when proceeds are greater than zero
- gain/loss account selected for disposal
- disposed asset history retained for audit
Connect accounting structure, workflow and reporting.
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